Operations Coordinator


PBP is seeking an Operations Coordinator to join our award-winning organization. You are perfect for this role if you are able to manage up and collaborate with multiple people, while finding solutions to improve our operational and organizational systems. 

The Operations Coordinator helps manage PBP’s operational and organizational infrastructure to ensure the team has the tools and information they need to increase programmatic capacity and reach. This includes supporting financial management, generating reports, and working with other staff to administer programs and goals. You will be able to build on and add to a solid base of experience and skills to help PBP reach new organizational levels. This full time position reports to the Finance & Operations Manager and is based in New York City.

About PBP

For 10 years, the Participatory Budgeting Project (PBP) has empowered people to participate in democracy through revolutionary civics in action. Participatory budgeting (PB) is a democratic process in which community members directly decide how to spend part of a public budget. It gives people real power over the money that affects their lives. We create and support PB processes in cities, schools, and public agencies across the United States and Canada to address deep community needs, develop new community leaders, and make public budgets more equitable and effective. Through our work with partners in over 30 cities, we have engaged over 534,000 people in deciding how to spend $337 million.

Key Responsibilities

  • Manage day-to-day activities to ensure the smooth and efficient operation of the organization, including office and program administration, event and meeting coordination, and responding to inquiries.
  • Assist with maintaining up to date financial records, transactions, and systems such as processing A/P and A/R, bookkeeping, and financial documentation and data entry.
  • Monitor data and record keeping systems used to generate reports that track and improves organizational outputs and metrics.
  • Other duties expected of all staff, including engagement in staff meetings and retreats, and participation in organization wide fundraising campaigns

Desired Experience, Strengths and Skills

The ideal candidate will have:

  • At least two years of experience* working in a similar position, with progressively increasing responsibility. This could include inventory, scheduling, event planning or coordination, and/or accounting responsibilities.
  • Excellent computer and technical skills; ability to work across platforms and to learn new technology quickly; especially skills in Microsoft Excel and Google Suite.
  • Strong interpersonal and communication skills, and the ability and desire to work collaboratively with a diverse group.
  • Strong attention to detail, ability to work on projects independently and/or autonomously.
  • Experience managing data and/or CRM databases.
  • Prior experience using accounting software such as Quickbooks, Oracle, Xero, etc.
  • *Educational requirements: None. Per organizational pay scale policy, employees without a bachelor’s degree or equivalent in any field should demonstrate, in addition to stated work experience requirements: 
    • at least 2 additional years of relevant work experience, 
    • or a combination of postsecondary education and work experience (e.g., associate’s degree and 1 year relevant work experience; education and work experience may be sequential or concurrent)

Values, Compensation, and Location

Our organizational practices embody our values of community, equity, learning, participatory democracy, and transparency. All staff are deeply engaged in the organization’s planning and decision-making. Our office culture is friendly and supportive, with regular potlucks and celebrations, and emphasizes maintaining healthy work life balance. We invest in the professional growth and personal care of our people, including strong benefits:

  • 3 weeks annual paid vacation and a slew of paid holidays
  • Full coverage for health insurance (including dental and vision), flexible spending account, life insurance
  • Retirement plan with employer match 
  • Generous sick leave and family leave policy
  • Professional development resources
  • Schedule and work site flexibility to accommodate your life, including families, continuing education and community leadership.

This position is based in our Brooklyn office, and offers ample flex time to accommodate the need for non-traditional hours. Compensation, depending on relevant experience: $44,000-$54,000/year.

How to Apply

Please email applications to jobs@participatorybudgeting.org, with Operations Coordinator in the subject line.

Applications should include the following, if possible compiled in a single pdf: 

  1. Cover letter explaining your relevant experience and interest in the position, 
  2. Resume
  3. List of three professional references with contact information.

PBP is an Equal Opportunity Employer, strongly committed to building a staff that represents the diversity of communities we work in. We encourage applications from people of color, women, LGBTQIA+ individuals, people with disabilities, and indigenous people. Applications will be reviewed on a rolling basis, with priority given to applications received before September 27, 2019.

For more information, visit participatorybudgeting.org.

About Shari Davis

As PBP's Co-Executive Director, Shari oversees our advocacy work, technical assistance, and operations. She joined PBP staff after nearly 15 years of service and leadership in local government.