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Finance and Operations Manager

Job Ad

The Participatory Budgeting Project seeks a Finance and Operations Manager who loves our mission to transform democracy, and wants to make this work possible by building and maintaining our organizational and financial systems.

Our Work

The Participatory Budgeting Project (PBP) is a nonprofit whose mission is to empower people to decide together how to spend public money. We create and support participatory budgeting processes that deepen democracy, build stronger communities, and make public budgets more equitable and effective. Through our work with partners in over 17 cities, we have engaged over 300,000 people in deciding how to spend $240 million.


  • Administer and improve finance systems, including budgeting, bookkeeping, accounts payable, accounts receivable, and reporting (monthly and annual)  
  • Keep office environments running smoothly, including purchasing supplies, maintaining orderly office spaces, and managing and responding to inquiries
  • Liaise with a professional employer organization to maintain and improve human resources systems, including payroll, hiring, benefits, and employment policies
  • Liaise with external consultants for information technology and communications systems maintenance
  • Other duties expected of all staff, including engagement in staff meetings and retreats, and participation in organization wide fundraising campaigns


You are a pragmatic problem-solver who keeps things running day to day while continuing to improve our organizational systems as a whole. We’re looking for an early to mid-career finance and operations specialist with at least three years of work in financial administration and office management in a nonprofit or small business setting, including demonstration of the following skills (years of experience in each operational area may be overlapping, do not need to be cumulative):

  • At least two years of hands-on experience with financial administration using Quickbooks, from organization wide budgets to line item bookkeeping for accounts payable/receivable
  • At least one year of experience with general office management, including supply procurement, liaising with property management staff (e.g., building leasing and maintenance) and basic clerical duties  
  • Strong people skills; ability and desire to work collaboratively with a diverse group
  • Strong general computer and technical skills; ability to work across platforms and to learn new technology quickly; especially strong skills in Microsoft Excel and Google Spreadsheets.
  • Basic familiarity with human resources systems, including payroll and benefits administration. Experience liaising with a professional employer organization (PEO) for human resources administrative support a plus.

Compensation and Location

Our ideal candidate begins by March 2018, based out of our offices in Brooklyn or Oakland.

Salary range: $54,000-$60,000

Values and Compensation

Our organizational practices embody the values of transparency, equity, community, learning, and participatory democracy that drive our mission.  We invest in the professional growth and personal care of our people, including strong benefits:

  • 4 weeks annual paid vacation and a slew of paid holidays
  • Full coverage for health insurance (and dental, vision), flexible spending account
  • Retirement plan with 2% employer match
  • Term life and short term disability insurance
  • Generous sick day and family leave policy
  • Professional development resources, including annual staff retreats
  • Schedule and work site flexibility to accommodate your life, including families, continuing education and community leadership.

We understand that there are a wide variety of paths towards the skills necessary for any position. As such, PBP positions have no formal educational requirements, as long as the applicant can demonstrate mastery of the desired skills. We do, however, value experience gained through educational programs, including credits completed in related subjects.

How to Apply

Please email applications to, with position title in the subject line. Applications should include the following, if possible compiled in a single pdf: 1) cover letter explaining your relevant experience and interest in the position; 2) resume; and 3) list of three professional references with contact information.

No calls, please.

PBP is an Equal Opportunity Employer, strongly committed to building a staff that represents the diversity of communities we work in.

Applications will be reviewed on a rolling basis, until the position is filled. Priority will be given to applications received by January 19, with planned start date by March.

For more information, visit  

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PBP helps communities decide how to improve using public money.

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